Staff Timesheet
One question: which week is this sheet for? Then write down start, end and break for each person. The tool adds up the day, the week and the whole team — including the shift that runs past midnight, where every spreadsheet gives up — and says who is over or under their agreed hours. Print one A4 in landscape to be signed.
How it works
- 1
Pick the week
Click the Monday. The seven day headers, the dates and the week number on the sheet all follow from it, so you never type a date twice.
- 2
Put your team under it
Name, where they work and the hours agreed per week. That last figure is what the difference hangs on — the one you would otherwise only notice once the month is closed.
- 3
Write down start, end and break
Three fields per day. What that day counts appears straight under the box, and a shift from 22:00 to 06:00 is eight hours here, not minus sixteen.
- 4
Read the warnings and print
The tool names the line nobody closed, the long shift with no break written down, and who is over or under their hours. Then print the sheet: one A4 in landscape, with a column to sign.
Frequently asked questions
Is this free?
Yes, completely free, with no account and nothing to install. You fill it in and print straight from your browser.
Why do night shifts add up correctly here?
Because an end time before the start time means the shift finished the next day, not that it lasted minus sixteen hours. Every spreadsheet returns a negative number there and every paper sheet gets added up wrong in a hurry — and it is exactly the shift your kitchen works most often.
Can I print it blank and fill it in by hand?
Yes, and that is what it was built for. Every day you leave empty prints as two writing lines instead of a gap. So you pin a blank sheet up on Monday and only type it out on Sunday — or not at all.
What does the break rule do?
It is your own house rule, not the law: you say from how many hours a shift gets a break and how many minutes that is. The tool flags every shift that does not meet it. What is compulsory where you are belongs in your work rules, not here.
Does this replace my rota?
No. The rota is what you plan in advance; this sheet is what actually happened afterwards. Usually the two differ, and that difference is exactly what you see here.
This is a house document, not a statement of law and not a payroll calculation. How hours must be recorded and kept, what counts as working time, which breaks are owed and how overtime is paid differ per country and per collective agreement — put those in your own contracts and work rules, and hand this sheet to whoever runs your payroll.