Staff Schedule Maker — Free Online Tool
Build a weekly rota for your hospitality team in minutes. Add staff, plan shifts on the grid, give them a name and colour, then print, download or share your schedule. Everything works right in your browser — no install, no account needed.
How do you make a staff schedule?
- 1
Add your staff
Type your team members' names. Each person gets their own row in the weekly schedule.
- 2
Plan the shifts
Click a day to add a shift, set the times, name (e.g. Lunch, Dinner) and a colour. Drag a shift to move it.
- 3
Print or share
Print your schedule, download it as PDF, or share it with a link. All free, no account.
Built for hospitality
Restaurants
Plan lunch and dinner shifts, weekend peaks and closing teams per staff member.
Cafés & bars
Switch smoothly between day and evening shifts and keep track of who works when.
Hotels
Manage breakfast, reception and housekeeping shifts in one clear weekly schedule.
Frequently asked questions
Is this staff schedule tool free?
Yes, completely free with no account and no install. Your schedule is saved locally in your browser, so it survives a refresh. You can print it, download it as PDF or share it with a link.
Does the tool work without an account?
Yes, everything works with no account or login: adding staff, planning and dragging shifts, choosing colours, printing, downloading and sharing via a link.
Is this tool suitable for hospitality?
Yes, the tool is built for restaurants, cafés and hotels. You work with shifts per day and per staff member, ideal for changing hospitality shifts such as lunch, dinner and weekends.
Can I share the schedule with my team?
Yes. Click Share link to get a link that contains the whole schedule. Send it via WhatsApp or email — your team opens the schedule with no account.
Can I print the schedule?
Yes. Click Print to print a clean version of your weekly schedule or save it as a PDF via your browser's print dialog.