Ordering & Delivery Schedule
One question: which days are you open? Then enter who delivers when. The tool works out the day you have to phone each supplier, and says straight away when a delivery has to last longer than the goods realistically do — which is exactly why you run out on Saturday and throw away on Monday.
How it works
- 1
Tick the days you are open
That is the only question up front, and everything hangs off it. A venue that shuts on Mondays needs a completely different ordering week from one that trades seven days — a Friday delivery then has to cover three services instead of one.
- 2
Put your suppliers in the table
Name, what they deliver, which days, and how far ahead they need the order. Six lines and your whole buying week is written down. Typing saves itself.
- 3
Read what the tool works out
Your ordering days are derived from your delivery days. On top of that, the tool checks how many days of service each delivery has to cover and holds that against what those goods realistically keep — and whether an ordering day lands on a day you are shut.
- 4
Print the week
One A4 in landscape: seven days side by side, each showing what you order that day and what arrives that day, with a box to sign the delivery off. It goes next to the phone or on the walk-in door.
Frequently asked questions
Is this free?
Yes, completely free, with no account and nothing to install. You fill it in and print straight from your browser.
Why do I have to enter which days I am open?
Because that decides how long a delivery really has to last. Friday fish in a room that trades Saturday and Sunday has to cover three days of service. If you are shut Sunday and Monday, it covers one. Without your opening days, any warning about freshness is guesswork.
What is the badge with a number of days on a line?
It is how many days of service the hardest-working delivery from that supplier has to cover. When it turns amber, that is more than those goods realistically keep: you are ordering for a day that delivery will not reach. It is the single mistake that causes waste and running out in the same week.
The tool says my ordering day falls on a closing day. Now what?
In practice that order slips every week, or it gets forgotten. You have three ways out: order a day earlier, ask for a different delivery day, or agree that someone phones it through on your day off. The tool does not choose for you — it only says that as it stands, it does not add up.
Why are there no quantities?
Because this sheet is about timing, not amounts. How much you order depends on your stock and how busy you expect to be — that is what the free stock tool and the covers forecast are for. This sheet answers the question that comes before: who do I have to call today, and what arrives tomorrow.
This is a house document, not a statement of law and not a contract. Food safety, traceability and what happens when a delivery is late or wrong differ per country and per supplier agreement — keep those in your own procedures and in the terms you agreed with your supplier.